Applications are invited from suitably qualified and experienced people, to be considered for the following vacant positions:
- Procurement Administrator – Head Office
Purpose of job
The position exists to assist the Procurement Manager. It ensures that procurement is done in line with the relevant regulations that are administered by the Procurement Regulatory Authority of Zimbabwe (PRAZ) and in line with the Institution’s Procurement Policy and Procedures.
Key responsibilities
- Co-ordination and consolidation of Regional and Departmental Plans to come up with annual and Procurement Plan of the Institution.
- Administration of the entire procurement process
- Facilitation of contract negotiation and supplier performance evaluation in line with the Public Procurement and Disposal of Public Assets (PPDPA) Act
- Assist in conducting pre-bid, site and evaluation meetings for tenders.
- Drafting Bidding Documents for review by the Manager
- Assist in drafting contracts for legal review and timeous renewal of contracts ensuring timely and cost-effective completion of projects.
- Ensuring quality management checks to avoid non-conformances
- Liaising with Regional Procurement Assistants in the consolidation of monthly reports.
Education and experience
- Degree in Procurement and Supply Chain Management or equivalent degree
- A professional qualification in procurement, preferably CIPS or any related qualification, is an added advantage
- At least five years relevant experience in the Public Procurement environment with at least two years at supervisory level.
Skills and competencies
- Unquestionable integrity which meets the expectations for conduct of procurement officials as provided in the Act, Self-starter with ability to work under pressure and odd hours, Good report & writing skills, Ability to work both independently and as part of a team, Exceptional attention to detail, accurate and analytical
- Through knowledge of the Public Procurement and Disposal of Public Assets (PPDPA) Act {Chapter 22:23} and PPDPA Regulations {Statutory Instrument 5 of 2018}
2. Procurement Assistant (Regional)
Purpose of job
The position exists to assist the Procurement Manager. It ensures that procurement is done in line with the relevant regulations that are administered by the Procurement Regulatory Authority of Zimbabwe (PRAZ) and in line with the Institution’s Procurement Policy and Procedures.
Key responsibilities
- Coordination of procurement activities at the Region with guidance from the Head of Department
- Preparation of Annual Procurement plan for the Region
- Assisting in the consolidation of departmental procurement plans
- Assist in the entire procurement cycle to include all tendering activities
- Assist in drafting standard Bidding Documents.
- Receiving procurement requisitions from user departments
- Sourcing quotations for goods and services assigned from time to time
- Preparing comparative schedules for approval
- Liaising with suppliers through sending purchasing orders and expediting deliveries
- Maintenance of all procurement records
- Provide secretarial services and technical guidance to internal Evaluation Committees
- Tracking suppliers payments in liaison with the Finance Department
- Assists in monitoring contracts with respect to performance, deliverables and contract expiration dates
- Assist in the preparation of ad hoc, monthly, quarterly and annual procurement reports and returns
- Exercising any other functions imposed on the unit by the accounting officer or procurement entity
Person specification.
• 5 Ordinary levels including Mathematics and English
• CIPS Diploma level 4 (Added Advantage)
• Degree in Supply Chain Management/Procurement
• 2 years’ experience in the Procurement field, 1 of which should be experience in a Public Procurement environment.
• Ability to work under pressure and odd hours
• Computer literacy and knowledge of Microsoft Packages
• Highly organised and good time management skills
• Sound knowledge of public procurement management
• Good communication and strong interpersonal skills
• A team player who is innovative and analytical
Skills and competencies
Unquestionable integrity which meets the expectations for the conduct of procurement officials as provided in the Act.
Good report & writing skills.
Ability to work both independently and as part of a team.
Exceptional attention to detail, accurate and analytical
Through knowledge of the Public Procurement and Disposal of Public Assets (PPDPA) Act {Chapter 22:23} and PPDPA Regulations {Statutory Instrument 5 of 2018}
3. BOOKKEEPER – (HARARE & GWERU)
Person specification:
The ideal candidate should possess the following minimum qualifications:
- Minimum of 5 “O” Level passes including English Language & Mathematics.
- Honours degree in Accounting / Finance or equivalent
- High levels of computer literacy with thorough knowledge of Sage Evolution 200 (latest version) is a requirement
- A minimum of 3 year’s relevant working experience in a similar position
- Attention to detail and accuracy with figures
- Ability to work under pressure
- High levels of integrity and professional ethics
Job description:
The position reports directly to the Regional Director and functionally to the Finance Manager. The Key Result Areas are summarized as follows:
- Preparing monthly management accounts
- Reconciling creditors register monthly
- Paying creditors within agreed time frames
- Capturing data in Sage 200 and preparing monthly bank reconciliations
- Checking the correctness of petty cash vouchers before disbursements
- Preparing correct Variance Analysis reports for the Region
- Checking the correctness of Travel and Subsistence claim forms and raising journals
- Issuing and recording fuel coupons
- Maintaining the safety of security items with financial values
- Supervising subordinates to meet set targets
- Monitoring and controlling budgetary expenditure
- Any other related duties that may be assigned by management from time to time.
Interested candidates who meet the above specifications should submit their applications supported by an updated curriculum vitae and certified copies of qualifications not later than Friday 11 July 2025 to:-
THE ACTING EXECUTIVE DIRECTOR
NATIONAL MUSEUMS AND MONUMENTS OF ZIMBABWE
P O BOX 1485
CUASEWAY
HARARE
Or email# hr@nmmz.co.zw or hand deliver to 107 Rotten Row Harare
